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Cascade Lakes Relays

Volunteer information

Welcome Volunteers! 🫶

We are so grateful for your support of Cascade Lakes Relays! Please find links below to your assignments and instructions. Please read everything carefully. Consider printing the Volunteer Instructions packet or having it bookmarked on your phone so you can easily reference it on raceday.

If you have any questions, please contact us. We appreciate you!

Team Volunteer Requirements

All CLR 36, CLR 24 and Walk Relay teams are responsible for providing 2 volunteers.  Ultra Teams provide 1 volunteer.  High School teams and 1-2 person teams are not required to provide a volunteer.

To fulfill the volunteer requirement, teams may choose between the following options:

  1. Supply Your Own Volunteers – provide 2 volunteers who are available any time Friday or Saturday to work a 6-8 hour shift out on the course.  Volunteers can be assigned to a morning, afternoon, evening or overnight shift on either day.  We do our best to assign volunteers based on locality (i.e. if your volunteers live near the start, we will try not to assign them an assignment near the finish); however, we can not guarantee volunteer shifts or locations.
  2. Hire-a-Volunteer (HAV) – donate $350 ($175 per volunteer) so that we can partner with local charities and community groups who will provide volunteer(s) on the course for your team. 100% of your funds are donated to these worthy organizations.

Team Volunteer Instructions

Supply Your Own Volunteers:

We LOVE our volunteers and want to ensure you are well-prepared for your volunteer shift on event day. Your experience as a volunteer will be more enjoyable if you’re prepared, so please read the volunteer instructions & directions carefully and contact us if you have any questions. Please read the Official Race Guide and Race Map to familiarize yourself with the rules and procedures.

Things to know:

  • All volunteers must be registered in the database and sign the online participant waiver.
  • The duration for volunteer shifts for Cascade Lakes Relay average 6-8 hours and shifts take place day or night anywhere along the course.
  • We do not accept volunteer location/ time requests.
  • Detailed examples of past volunteer assignments can be viewed here.
  • Volunteers from a team’s “supply your own volunteer” option must be 18 years or older.
  • Volunteers are not allowed to bring dogs or children under the age of 12.
  • Volunteer assignments for Cascade Lakes Relay will be released on May 15th.  If you choose to change your volunteer status within 30 days of the event, the HAV donation fee is $320 per volunteer.
  • All volunteers receive a Cascade Relays hat and an invitation to join us at the finish line celebration.
  • If you are volunteering on behalf of an Official Charity or Community Group, please get in touch with your charity coordinator for your volunteer location/time.

Hire-A-Volunteer (HAV):

Donation Fees (if applicable) 

Registration between September 1st, 2023 – December 14th, 2023 (per volunteer)$175
Registration between December 15th, 2023 – February 28th, 2024 (per volunteer)$225
Registration between March 1st, 2024 – June 1st, 2024 (per volunteer)$275
Change to HAV within 30 days of the event (per volunteer)$325

Please note that the HAV donation fee is not included in your registration fee, as all donations are received directly by our nonprofit Cascade Relays Foundation and are processed separately.

*A team can decide to change from Volunteer Option #1 to Volunteer Option #2 up until May 20th without penalty – please contact [email protected] to make this switch.

Payment Instructions:

If you choose to support the “Hire a Volunteer” (HAV) program, Cascade Relays Foundation will email you an invoice for your donation fee within 2-3 weeks of registration. Payment can be made by check or credit card (3% processing fee applies).

If you’ve selected to complete your invoice via check, please follow the instructions below:

The check must be made out to Cascade Relays Foundation. Please mail your check to:

Cascade Relays Foundation
PO Box 1088
Bend OR 97709

*Include on the memo of your check your team name, team captain name (if different from the name on the check) and CLR.